Goooy Your company's knowledge stops walking out the door
Goooy is a complete workplace suite (mail, calendar, files, chat, docs and meetings) where your people work alongside AI colleagues. While everyone gets on with the job, what the company knows is written into a knowledge base that keeps growing. Nobody has to run a knowledge-management project for it to happen.
Open source · free to run yourself · on infrastructure you control. See the whole suite before you decide anything. Create your account
Knowledge management that nobody has to do
Knowledge-management projects have been failing for thirty years for the same reason: writing down what a company knows costs effort nobody has spare. Goooy does not ask for that effort. Your people work with AI colleagues on the real work, and what gets confirmed along the way is written back as company knowledge anyone can cite.
- 1
People work
Nothing changes about the day. People answer mail, close tickets, run processes and make decisions.
- 2
AI colleagues take part
Agents work inside that same suite as governed team members, so they see the work as it happens instead of being briefed on it afterwards.
- 3
Knowledge is written back
Confirmed facts and procedures become citable concepts in your knowledge base, with the author and the source on the record.
- 4
The next answer is better
People and agents both start from it. The longer you run Goooy, the more your company knows in a form it can keep.
The knowledge stays with the company rather than only in the heads of whoever happens to work there this year.
How the flywheel worksEvery app, one place to work
Every tool your team reaches for each day, sharing one directory and one set of permissions, so context carries from one app to the next.
Fast, focused email with shared mailboxes, rules and search that keeps up.
Familiar alternative to Outlook
Calendar
Shared calendars, room booking and public pages so anyone can book your time.
Familiar alternative to Outlook Calendar
Contacts
One company directory that every app reads from.
Familiar alternative to People
Tasks
Shared Kanban boards to plan, assign and close out work as a team.
Familiar alternative to To Do & Planner
Notes
Capture and organise team knowledge in one place.
Familiar alternative to OneNote
Chat
Real-time messaging and channels for every team.
Familiar alternative to Teams chat
Files
Store, sync and share with granular control, and send a PDF out for signature.
Familiar alternative to OneDrive
Helpdesk
Turn support@ into a real queue: tickets, owners, SLAs and canned replies.
Familiar alternative to Zendesk
Meet
Secure video meetings with live captions, recording and AI meeting minutes.
Familiar alternative to Teams meetings
Office
Documents, spreadsheets and presentations, co-edited live in the browser.
Familiar alternative to Word, Excel & PowerPointIf you know Microsoft 365, you already know Goooy
Every Goooy app maps to a tool your team already uses, so people recognise where things are instead of learning them again.
| Goooy | Microsoft 365 | Google Workspace |
|---|---|---|
| Mail | Outlook | Gmail |
| Calendar | Outlook Calendar | Google Calendar |
| Contacts | People | Google Contacts |
| Tasks | To Do & Planner | Google Tasks |
| Notes | OneNote | Google Keep |
| Chat | Teams chat | Google Chat |
| Files | OneDrive | Google Drive |
| Helpdesk | Shared mailbox | Collaborative Inbox |
| Meet | Teams meetings | Google Meet |
| Office | Word, Excel & PowerPoint | Docs, Sheets & Slides |
Goooy also includes a shared-inbox helpdesk and e-signatures, which are a separate product, and a separate bill, most other places.
An AI workforce you switch on role by role
Goooy ships a catalogue of department-aligned AI agents that work inside the suite as governed team members. Switch on the roles you want and tune each one; nothing runs until an admin opts in.
A department-aligned roster
A standard catalogue that mirrors a real org chart: from the CEO office to finance, sales, HR, IT and operations. Admins enable the roles they want and tune each one's remit, and nothing runs until you opt in.
Governed team members with real accounts
Each agent is provisioned as its own user with least-privilege access, so it works only within its department's scope. High-impact actions like sending external mail wait for a person to approve, and every step is audited.
Grounded in your own knowledge
Agents answer from your material: a company briefing, a knowledge base you curate, and the mailboxes, calendars and files explicitly shared with them, rather than the open internet. None of them gets blanket access to the organisation.
Your model, your region
Point agents at any EU-resident or self-hosted model endpoint. Your prompts and data never have to leave your boundary, and every run records exactly which provider handled it.
Agents that can act on what they find
Give an agent tools as well as a remit: a governed browser session, a sandboxed desktop, and connectors to the systems you already run, such as Exact Online, AFAS, Twinfield, Moneybird and Google. Each connector is scoped, its credentials sealed, and its actions logged.
A built-in alternative to Microsoft 365 Copilot and Google Gemini, without handing your business to a hyperscaler.
Read the AI agents guideAnswers for everyone at the table
Choosing groupware is rarely one person's call. Goooy is designed so security, architecture, operations and leadership each find what they need to say yes.
Compliance you can verify
Encryption in transit, granular role-based access and a single directory for every app. You decide the country and provider that holds your data, and there's no vendor telemetry quietly copying your content elsewhere.
Fits the architecture you already run
One coherent data model instead of a dozen stitched SaaS tools. Open standards and native protocols mean it slots into your identity, mail and storage estate, and every backing service is swappable.
Built for the team that runs it
One Helm chart brings up the whole suite on your cluster. Bring your own Postgres, Redis, S3 and TURN. Native Outlook, IMAP, CalDAV and ActiveSync keep the clients your team already knows.
Predictable cost, contained risk
No per-seat licence creep and no lock-in: your data lives in a standard Postgres database and S3 bucket you own. Start free to validate the fit before any budget conversation.
One product, so the apps already know about each other
Teams routinely run a dozen SaaS tools that barely talk to each other. Goooy is a single product instead, so the connections are already there, and what you build stays yours.
One home for everything
Mail, files, chat and calendar in a single workspace. You stop hopping between tabs and signing in again, and context follows you from one app to the next.
Works with the apps you already use
Open standards mean Outlook, Apple Mail, IMAP and CalDAV clients all connect. Bring your team across at your own pace.
Your data, your rules
Run Goooy where you choose and keep full control of where your organisation's data lives and who can reach it.
Secure by default
Encryption in transit, granular permissions and a single directory for access: security that is on from the first day rather than something you bolt on later.
One search across everything
Find a message, a file, a note or a task in a single search, ranked across the whole suite. It reaches inside your documents as well as their titles.
Everything, free to run yourself
The whole suite, every app and unlimited users, is open source and free to self-host. Read the docs, deploy the Helm chart, and use the free migration tool to bring your existing mailboxes across. You do not have to sit through a sales call to find out whether it fits.
- Every app, unlimited users, free to self-host
- Open source: read the code before you trust it
- Free migration tooling to bring your team across
See it the way your team will use it
Explore the suite, read the architecture, or deploy it yourself, at whatever pace your evaluation takes. Talk to us whenever it suits you.